DCLX is dedicated to providing a safe and comfortable event experience for everyone.

Therefore, all attendees, instructors, staff, and volunteers at DCLX are required to comply with the following code of conduct. Organizers and safe spaces staff members will enforce this code throughout the event. We expect cooperation from all participants to help ensure a safe environment for everybody.

  • Email safe@dclx.org.
  • Find an organizer in person (during the main event and DCLX’tras) via the front desk at any dance.
  • Use our online safety complaint form to report a safety violation to the DCLX team.

Table of Contents

Declaration of Safe Space

DCLX is dedicated to providing a safe and comfortable event experience for everyone, regardless of gender, age, sexual orientation, ability, physical appearance, body size, race, or religion (or lack thereof). We do not tolerate harassment of event participants in any form. Sexual language and imagery in social situations is not appropriate for any event venue, including dances, lessons, Twitter, Facebook, and other online media. Event participants violating these rules may be sanctioned or expelled from the event without a refund at the discretion of the organizers.

Code of Conduct

No forms of harassment will be tolerated. Harassment includes offensive verbal comments (related to gender, age, sexual orientation, disability, physical appearance, body size, race, OR religion), sexual images in public spaces, deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of lessons or other events, inappropriate physical contact, and unwelcome sexual attention.

Harassment is not always done intentionally, but participants asked to stop any harassing behavior are expected to comply immediately. If a participant engages in harassing behavior, the event organizers may take any action they deem appropriate, including warning the offender or expulsion from the event with no refund. If you engage in any kind of “pick-up” behavior that makes our attendees uncomfortable, we will take extreme pleasure in escorting you to the door.

If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact a member of event staff immediately, using one of the methods above. We will treat these issues with the strictest confidentiality. Your courage in coming forward can keep incidents from being repeated. DCLX staff will be happy to help participants contact the event captains, Safe Space Staffer, organizers, or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the event. We value your attendance and your safety.

We expect all participants to follow these rules at all dance venues and as guests and hosts within DCLX housing.

Being a Good Dance Event Attendee

As a dancer, every dance is a gift you are giving. You are not obligated to dance with anyone, and you can turn down any dance or end it early for any reason. You are the ultimate authority on your own boundaries, which may be different with different people and which may change over time. You can always tell a partner that they’ve crossed a boundary, too, or talk with an event staff member about it.

As a dancer, every dance is a gift you are also receiving. You are not entitled to dance with anyone, and should not take being turned down as a personal insult. You should treat every dance you receive with respect and recognize that your partner is the ultimate authority on their own boundaries and physical safety. You should apologize if you cross a boundary, avoid belittling or denying your partner’s experience, and ask consent for anything you think may cross a boundary.

Do not touch or move a dancer’s mobility device (e.g. crutches, cane, or wheelchair) without their explicit consent. Tugging or pushing someone’s wheelchair around is not dancing, and will not be tolerated.

Please do not offer unsolicited advice to fellow dancers either in class or on the social dance floor (unless your partner is doing something to cause you harm, in which case, please definitely tell your partner and staff, if necessary). But also, please use your full range of senses on the dance floor to avoid accidental collisions and injuries. It is every dancer’s responsibility to be aware of their own and their partner’s movement and position, as well as the movement and position of the dancers surrounding them, in order to avoid all forms of dangerous contact.

If you are a guest staying in the home of a local, please be considerate and conscious of noise level, shower use, your hosts and your hosts’ house rules, other guests, etc.

Finally, be aware of your own boundaries and physical needs. Take care of yourself and stay healthy.

COVID-19 Policies

  1. Full vaccination against COVID-19 is required at all of our in-person events. Full vaccination means that at least two weeks have elapsed since you completed the initial course (1 or 2 doses as indicated) of an FDA-authorized vaccine. Please see this website from the CDC for more information on remaining up to date with COVID-19 vaccination.
  2. We are currently not making exceptions to our vaccination requirements. However, if your vaccination record does not comply with the steps outlined above (e.g. you received a different vaccine in another country), you may contact us at info@dclx.org and we will consider your circumstances.
  3. Mask-wearing is required at all of our indoor events. This means wearing a mask at all times when you are indoors that securely covers your nose and mouth. Masks will not be required at outdoor events but are always optional. Please respect the choices of other attendees who wear a mask outdoors.
  4. We will be using the DancerVax vaccine verification system to check vaccination records. You are strongly encouraged to upload your record to DancerVax so that it can be verified ahead of time, and so that it only needs to be examined once. You can see further instructions below.
  5. Please bring a valid photo ID. That way we can verify vaccination records at check-in.
  6. Please practice good hygiene, including regular hand washing or use of hand sanitizer. We will provide hand sanitizer at our events.
  7. We want to promote good ventilation. Whenever possible (depending on the venue), we’ll have fans on and windows open.
  8. If you are exhibiting COVID symptoms or if you believe that you may have had recent exposure to COVID and have not yet received a negative test result, please do not attend our events. If you have any questions or concerns about this please email us at info@dclx.org.
  9. Complying with the COVID Policies listed on this page is part of our Code of Conduct, which you agree to by attending our events. If you violate any part of the Code of Conduct, including COVID Policies, you will be asked to change your behavior, leave, or be banned permanently. We have a one-time reminder policy for these kinds of Code of Conduct violations: if you are seen not adhering to these policies, you will receive one request or reminder to change your behavior. If you are seen not adhering to the same policy you were reminded about earlier then you will be asked to leave (possibly without a refund).

How to Use DancerVax

  1. Go to https://dancervax.org/.
  2. Create an account with DancerVax, either by using your email address and a password or by linking to your Google or Facebook account.
  3. Mask-wearing is required at all of our indoor events. This means wearing a mask at all times when you are indoors that securely covers your nose and mouth. Masks will not be required at outdoor events but are always optional. Please respect the choices of other attendees who wear a mask outdoors.
  4. Check your inbox for a verification email. Click on the link in the verification email to confirm your email address.
  5. Log in to DancerVax, upload your vaccination record, and fill out the associated form.
  6. Once your record has been reviewed and approved, you will receive a final verification email. You’re all set!

Assumption of the Risk and Waiver of Liability Relating to SARS-CoV-2/COVID-19

The novel coronavirus (SARS-CoV-2) and the disease it causes (COVID-19) has been declared a worldwide pandemic by the World Health Organization. COVID-19 is extremely contagious and is believed to spread primarily via respiratory droplets and/or person-to-person contact. As a result, federal, state, and local governments, and federal and state health agencies recommend social distancing and wearing masks, and some have prohibited the congregation of groups of people at times over the past 2 years. DCLX has put in place preventative measures to potentially reduce the spread of COVID-19 including but not limited to a vaccination requirement for all DCLX 2022 attendees, staff, volunteers, and musicians. However, DCLX cannot guarantee that you will not become infected with COVID-19. Further, attending DCLX 2022 could increase your risk of contracting COVID-19 due to the nature of social dancing.

By signing this agreement I acknowledge the contagious nature of COVID-19, and voluntarily assume the risk that I may be exposed to or infected with SARS-CoV-2 and may contract COVID-19 by attending DCLX 2022 and/or its related events. I further acknowledge that such exposure and/or infection may result in personal injury, illness, permanent disability, and/or death. I understand that the risk of being exposed to or infected by SARS-CoV-2 and potentially contracting COVID-19 at DCLX 2022 may result from the actions, omissions, or negligence of myself and others including but not limited to DCLX staff, volunteers, musicians, and attendees.

Safer Spaces actions regarding SARS-CoV-2/COVID-19 at DCLX 2022

By signing this agreement I attest that I will not attend any or all of DCLX 2022 if I have any symptoms indicative of COVID-19 and/or SARS-CoV-2 infection including but not limited to sinus congestion, runny nose, cough, difficulty breathing, fever, body aches, joint pain or stiffness, vomiting, diarrhea, loss of taste, and/or loss of smell. Furthermore, I will not attend any or all of DCLX 2022 if I have a COVID-19 exposure within 10 days of my attendance (i.e. I spent more than 15 minutes without masks within 6 feet of someone with a confirmed COVID-19 case) without receiving a negative PCR test result for SARS-CoV-2. If an attendee shows signs or symptoms indicative of COVID-19 prior to and/or during DCLX 2022 the organizers may request the attendee to take mitigating steps including but not limited to asking the attendee to leave the event immediately with or without a refund.

In order to facilitate registration and check-in procedures, DCLX highly recommends that DCLX 2022 attendees use DancerVax to document & verify their vaccination status (https://dancervax.org/). This will enable a fast check-in process without having attendees carry their vaccination verification documents with them.

Additional Questions

Still have questions? Please contact us at info@dclx.org. We’ll see you soon on the dance floor!

Please contact someone if you need help, and enjoy DCLX!


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